Draft Proposal introduced February 2005

Final Policy Approved by Building/Community Meeting March 21st 2005

Revised August 1, 2005

Goals of Los Angeles Eco-Village Agenda Planning Process:

This process intends to establish a consistent and transparent manner for planning agendas, and other aspects of meetings at LAEV. The goals of this process are:

• To create opportunities for individual participation and collective stewardship
• To build trusting and respectful relationships among LAEV residents
• To foster improved communication and decision-making through improved meetings, including
• advance notice of meeting content
• informed participation at meetings
• preparation prior to meetings
• effective facilitation of and participation in meetings
• shorter meetings
• To make it easier for residents to participate in meeting roles, including agenda planning, facilitation, note-taking, etc.

Agenda Planning Process:

1. Formation of Agenda Planning Group

Any eco-village resident can volunteer to join the Agenda Planning Group. The Group does not meet regularly, but serves as a rotating list of persons who are assigned to two-person teams who commit to ensuring that meeting planning, facilitating, and note-taking is accomplished. On a rotating basis, two-person teams will be assigned meeting dates for which they are responsible. Individuals assigned to a meeting do not necessarily need to facilitate, take notes, etc. at the meeting, but to find a person to fill that role. A schedule of this list will be posted via the listserve and on paper posted in the lobby.

2. Team Scheduling

Agenda Planning Schedules will be developed every two months, between which times people new to the Group may be added to the next schedule.

3. Initial Agenda Formation and Requesting Agenda Items